Approving Payments

gear-solid.svg Role Required: Bank Connect Accountant, Bank Connect Administrator

If your company's entitlements grants you approval permission, you can use the Bank Connect Payment Approvals page to review and approve or reject payments before they are sent to the bank.

How Payment Approvals Work

When a payment requires approval:

  1. The payment appears in the Pending Approval tile on your Business Central homepage.
  2. An authorized approver reviews the payment details.
  3. The approver chooses to approve or reject the payment.
  4. Approved payments are submitted to the bank.
  5. Rejected payments remain in Business Central and can be corrected and resubmitted.

Open the Payment Approvals Page

  1. From your Business Central homepage, locate the Pending Approvals tile.

  2. Select the tile to open the Bank Connect Payment Approvals page.

Review Pending Payments

The Approve Payments page displays all payments awaiting approval.

Before approving a payment, you can:

  • Review payment amount
  • Review payee information
  • Review invoice details
  • Click the Applies To link to view the invoices associated to the payment

Approve or Reject Payments

Payments are grouped by Bank Account, Payment Date, and Payment Type (for example, ACH: PPD - Credit) to make it easier to review and release related payments together.

  1. Review payment groups.

  2. Choose how you want to process payments:

    • Bulk Approve/Reject – Select all payments within a group and apply the same approval action at once.
    • Individual Approve/Reject – Assign approval actions to individual payments as needed.
    • Both - Select all payments within a group and apply the same approval action at once before making changes to individual payments within the group.

  3. Select an Approval Action:

    • Approve – Sends the selected payment(s) to the bank after submission.
    • Reject – Prevents the selected payment(s) from being sent to the bank.

  4. If rejecting a payment(s), enter a Rejection Reason.

  5. Verify the number of payments being approved and rejected, along with the displayed approval, rejection, and overall totals.

  6. Click Release (or Reject Payments) to submit your approval and rejection decisions.

  7. Complete Step-Up Authentication when prompted.

Result

Approved Payments

  • Released to the bank for processing.

Rejected Payments

  • Marked as rejected in Business Central.