Submit Payments

gear-solid.svg Role Required: Bank Connect Accountant (KXA ACCOUNTANT PERM)

Bank Connect Payments in Business Central are submitted from within the Payment Journal. 

You can prepare all of your Vendor Payments in the Payment Journal as you would normally do. Each payment that you want to submit using Bank Connect must be set to pay from a Bank Connect-linked account and set to pay to a Bank Connect Recipient Account.

Make sure you correctly select the following columns in your Payment Journal:

  1. Recipient Bank Account (your Vendor Bank Cards are updated so that they have at least one Account No., Transit No., and Payment Type where you will be sending the payment)

  2. Bal. Account No. (select the Bank Connect-linked account, from which you will send the payment to the vendor)

  3. Bank Payment Type (select Bank Connect from the drop-down as the Bank Payment Type to indicate that these payments are to be submitted via Bank Connect functionality.)

With Bank Connect, you may continue to manage different types of payments within the same Payment Journal. 

Submit Bank Connect Payments

  1. Once all your payment lines are prepared to be sent to the bank, select Bank Connect → Submit Bank Payment button.

  2. A Submit Bank Payment window will open with preselected payment lines that are set to be paid from the linked bank accounts, with the Bank Payment Type set to Bank Connect.

    • Alternatively, you may use global search to find any payment that is ready to be submitted for a single account, independent of Payment Journal.

  3. Review payment lines. 

    • You may select/deselect some payments and update the Recipient Bank Account if needed (i.e. change payment type from ACH to Wire).
    • Confirm the invoice and payment amounts match.
    • Bank Connect supports a maximum of 100 vendor entries (i.e. supplier invoices) per payment. If a single Bank Connect payment contains more than 100 vendor entries, split them into multiple payments before submitting.

    1. When ready click on the Send Payments to Bank button.

      • You may receive a prompt to sign in and authenticate to the Koxa bank login before payments get submitted.
      • If you receive an error, confirm the invoice and payment amounts match. 

  4. Depending on your entitlements, the payments may be automatically approved and sent to the bank, or routed to the approver.

You will be able to submit payments only for the accounts you are entitled to pay from.

Refresh Payment Status

To get the latest payment status, click on the Bank Connect → Refresh Payment Status.

Any user who has access to the Payment Journal and the minimum of Bank Connect Accountant permission is able to Refresh Payment Status. (The user does not need to be entitled or linked with Bank Connect.)